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ADMINISTRATION SERVICES: We’ll Back You Up While You Focus on the Core of Your Project

Temporary administration support

Projects, peak periods, or staff gaps

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Projects create administrative burden — meeting coordination, document and records management, scheduling, communication, tracking. Staff transitions create gaps. And peak periods overwhelm existing capacity.

You need professional administration support without permanent hiring. Let Orchard help you with:

  • Meeting coordination and facilitation
  • Document management and version control
  • Schedule and calendar management
  • Communication and correspondence support
  • Action tracking and follow-up

ORCHARD PROJECT ADMINISTRATION SERVICES

Meeting Coordination and Facilitation:

  • Meeting scheduling and invitations
  • Agenda development and distribution
  • Logistics coordination (locations, technology and catering)
  • Meeting facilitation and time management
  • Minutes and action item recording
  • Follow-up and action tracking

Document Management and Coordination:

  • Document version control
  • Distribution and access management
  • Filing and organization
  • Document compilation and formatting
  • Template development
  • Change tracking and review coordination

Schedule and Calendar Management:

  • Calendar coordination for executives and project leadership
  • Meeting scheduling across multiple stakeholders
  • Deadline tracking and reminders
  • Timeline development and maintenance
  • Resource scheduling

Communication and Correspondence:

  • Email management and response drafting
  • Stakeholder communication coordination
  • Correspondence formatting and distribution
  • Communication tracking
  • Meeting invitation and reminder distribution

Project Administration:

  • Project tracking and status reporting
  • Action item management and follow-up
  • Deliverable coordination
  • Budget tracking (basic)
  • Vendor coordination
  • Documentation and filing

Administrative Process Support:

  • Workflow documentation
  • Process improvement
  • Template and form development
  • Administrative system setup
  • Onboarding and transition support

What Makes Our Administration Support Different

Professional and Experienced:

  • Adapts to your needs and preferences
  • Quick ramp-up time
  • Minimal supervision required
  • Remote or on-site as needed

Flexible and Responsive:

  • Experienced administrators, not junior workers
  • Business writing and communication skills
  • Meeting facilitation capability
  • Technology proficiency
  • Professional judgement and discretion

Confidential and Trustworthy:

  • Discretion when handling sensitive information
  • Confidentiality agreements
  • Professional conduct
  • Respectful of organizational culture
  • Deep expertise in information security (INFOSEC) and data protection

Canadian Business Context:

  • Canadian spelling and language/communications conventions
  • Canadian business practices
  • Local timezone and availability
  • Understanding of Canadian organizational culture

Administrative Services Pricing

Whatever service you need, whenever you need it, Orchard’s commitment to transparency is always in bloom. That’s why, unlike other firms, we publish our rates for the world to see!

We also offer reduced rates for non-profits and the public sector.

Get a Transparent Quote

Hourly Rates:

  • Standard administration: $75-$85/hour
  • Senior administration or facilitation: $85-$95/hour
  • Minimum 2-hour engagement

Retainer Pricing:

  • 20 hours/month: $1,400-$1,700/month
  • 40 hours/month: $2,700-$3,300/month
  • 80 hours/month (half-time): $5,200-$6,400/month

Fixed-Price Projects:

  • Based on scope and deliverables
  • Examples: Board meeting support ($800-$1,500 per meeting); Event coordination (varies by event scope)

RELATED SERVICES

Project Governance Services: Support for board and committee meetings, compliance projects, policies and procedures, risk management.
Explore Project Governance Services →

Documents and Records Support: Document control, records organization, archival projects, retention implementation.
Explore Documents and Records Services →

Information Management: Data governance, records management, knowledge management, document control.
Explore Information Management Services →

Change Management Support: Change planning, stakeholder engagement, communication, training coordination, adoption support.
Explore Change Management Services →

Corporate Governance: Corporate governance design, digital sovereignty, documentation quality.
Explore Corporate Governance Services →