SharePoint Cleanup and Governance
Most SharePoint environments were never designed. They accumulated. Sites nobody owns, folders ten levels deep, three copies of the same policy, and sharing links that were meant to be temporary. People stop trusting what they find and go back to email and their own drives.
Orchard cleans up your SharePoint and leaves you with the conventions, owners and routine that keep it clean.
You probably need this if:
- Staff cannot tell which version of a document is current
- Nobody is sure who can see what
- Sites and libraries have no clear owner
- You plan to switch on Copilot or another AI assistant
SharePoint Services
SharePoint Health Check
A short, fixed-scope review of your environment: ownership, structure, permissions and sharing, duplicate and stale content, and retention. You get a prioritized plan sized to your organization, one you can act on with or without us.
Cleanup and Restructuring
We work with the people who use the content to retire what is stale, merge duplicates, and rebuild the structure around what your organization does, not around an org chart that will change. Flat sites, clear naming, and metadata where it earns its keep.
Ownership, Permissions and Retention
Every site and library gets a named owner. Access is granted through groups, on a need-to-know basis. Retention is decided when content is created, not years later. Sensitivity levels are kept few, so people actually use them.
AI Readiness
AI assistants such as Microsoft Copilot work within the permissions you already have. They do not change who can see what. They change how easily people find it. Oversharing that used to be buried becomes one question away, and stale or duplicate documents turn into confident wrong answers.
We fix what the AI will find before you turn it on, and we help you decide what should stay out of its reach. That includes where your information is processed, not just where it is stored.
Keeping It Clean
A cleanup is a one-time job. Conventions and ownership are what keep it clean, and that is a people and process problem, not a platform one. We set up a light routine of monthly, quarterly and annual checks, train your site owners, and hand it to a small group of your own staff.
Sized for your organization
Methods built for large enterprises bury smaller organizations in paperwork. For a team of twenty, the minimum that works is short: named owners, a flat structure, a few sensitivity levels, a retention schedule for the records that matter, and a quarterly access review. Anything beyond that should be justified by a specific risk, not by completeness.
Already on Microsoft 365?
Most organizations are, and we work with what you have. If data sovereignty matters to you, we will also help you decide what should not live there.